Public Forums and Presentations
There are two ways you can seek to arrange to address the Council:
- A request to speak at a Public Forum about a matter that has been included in the Agenda for a Council meeting
- A request to make a Presentation to Councillor about activities or items of community interest
From 26 March 2021, Public Forums will be held face to face in the Council Chambers.
Public Forums will also continue to be live streamed, recorded and archived on Council’s website.
Visit our streaming page to watch meetings live and view archived meetings.
For the purposes of Public Forums, the Public Gallery is open, subject to the requirements of any Public Health Order in force at the time of the meeting and social distancing requirements, noting this may change with minimal notice and frequently.
Council can limit the number of members of the public attending Public Forums to comply with the Public Health Order and to ensure appropriate social distancing.
Members of the public attending Public Forums must comply with compulsory conditions of entry:
- All attendees must sign in on entry to the venue using the QR code displayed for the purposes of contact tracing.
- As a precautionary measure, anyone who is unwell or experiencing COVID-19 symptoms is not permitted in the venue. Anyone who presents unwell or with these symptoms must leave the premises immediately.
- Anyone who has been in close contact with anyone who is under investigation or in self-isolation in relation to COVID-19 virus in the past 14 days is not permitted in the venue.
- Anyone who is currently under any form of self-isolation as the result of an order of any government authority or as the result of a recommendation of a health professional is not permitted in the venue.
- Anyone who is awaiting results from a COVID-19 test is not permitted in the venue.
The option to present at a Public Forum via audio-visual link will remain.
To speak at a Public Forum, a person must first make and application to the Council in the approved form, which is available on Council’s website.
- Public Forums are held at 12.00 noon on the day of a Council Meeting, prior to the commencement of the meeting at 2.00 pm and will be live streamed.
- You can request to address Council at a Public Forum only about a matter that is on the Agenda for a meeting.
- Requests to address Council must be in writing on the approved form identifying the item on the agenda about which you wish to speak and can be submitted up until 4 pm on the day before the meeting. Please complete all the fields in the online form marked with an asterix.
- A person may speak on up to three (3) items of business on the Agenda of the Council Meeting.
- No more than three (3) speakers are to speak for and against each item of business and each speaker is allowed 5 minutes only.
- Please refer to Councils Policies and Procedure - Procedure 6.02.02 Code of Meeting Practice Part 4 - Public Forums for the full terms regarding this process.
In the event of technical difficulties preventing live streaming or submissions via an online meeting, the following will apply:
- There will still be the opportunity to provide a public forum submission, which will be circulated to Councillors prior to the meeting.
- Submissions can be written or video file, and must accompany the online form which must be received by 4.00pm on the day prior to the Council meeting date
- Questions from Councillors will be facilitated by Executive Officers to submitters by 5pm the day prior to the Council Meeting.
- Responses are encouraged by 11am the following day.
- Submissions will be made publicly available on Council’s website by 5:00pm on the Friday following the Council Meeting day at http://begavalley.infocouncil.biz/
Presentations to Councillors
Presentations to Council will continue to only be available via audio-visual link.
Community organisations, clubs and groups and/or individuals may apply to present to Councillors on their activities or items of community interest.
Presentations to Councillors will be arranged on Wednesday of non-Council meeting weeks. A maximum of 15 minutes will be allowed for the presentation. Councillors may address questions to the presenter following the presentation.
- Presentations to Councillors will be open to the public and there will be advice on Council’s website as to any planned session.
- Visit our streaming page to watch presentations live and view archived presentations.
Presenters can send information via email, in writing or in the form of a video file, for distribution to Councillors.
Any Presentation material will be published on Council’s website.
Requests for Presentations to Council can be made by contacting the Executive Officers via email firstname.lastname@example.org
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