Public Forums and Presentations

If you would like to address the Council on any matter you need to submit a request to address the Council.


There are two ways you can seek to arrange to address the Council:

  1. A request to speak at a Public Forum about a matter that has been included in the Agenda for a Council meeting

    OR
  2. A request to make a Presentation to Councillor about activities or items of community interest

Public Forums

Public Forums will be held face to face in the Council Chambers.

Public Forums will also continue to be live streamed, recorded and archived on Council’s website.

Visit our streaming page to watch meetings live and view archived meetings.

For the purposes of Public Forums, the Public Gallery is open, subject to the requirements of any Public Health Order in force at the time of the meeting and social distancing requirements, noting this may change with minimal notice and frequently.

Council can limit the number of members of the public attending Public Forums to comply with the Public Health Order and to ensure appropriate social distancing.

Members of the public attending Public Forums must comply with compulsory conditions of entry:

  • Anyone who is unwell or experiencing COVID-19 symptoms is not permitted in the venue. Anyone who presents unwell or with these symptoms must leave the premises immediately. 
  • Anyone who is awaiting results from a COVID-19 test is not permitted in the venue.
  • Public Forums are held at 12.00 noon on the day of a Council Meeting, prior to the commencement of the meeting at 2.00 pm and will be live streamed.
  • To speak at a public forum, a person must first make an application to the Council in the approved form, which is available on Council’s website online form or by contacting the Executive Assistants to the Mayor and Chief Executive Officer. Applications to speak at the public forum must be received by 4.00 pm one day before the date on which the forum is to be held and must identify the item of business on the agenda of the Council meeting the person wishes to speak on, and whether they wish to speak “for” or “against” the item.
  • A person may speak on up to three (3) items of business on the Agenda of the Council Meeting.
  • No more than three (3) speakers are to speak for and against each item of business and each speaker is allowed 5 minutes only.   
  • Please refer to Councils Policies and Procedure - Procedure 6.02.02 Code of Meeting Practice Part 4 - Public Forums for the full terms regarding this process.

In the event of technical difficulties preventing live streaming or submissions via an online meeting, the following will apply:

  • There will still be the opportunity to provide a Public Forum submission, which will be circulated to Councillors prior to the meeting.
  • Submissions can be written or video file,and must accompany the online form which must be received by 4.00pm on the day prior to the Council meeting date.
  • Submissions will be made publicly available on Council’s website following the Council Meeting at http://begavalley.infocouncil.biz/

Presentations to Councillors

Community organisations, clubs and groups and/or individuals may apply to present to Councillors on their activities or items of community interest.

Presentations to Councillors will be arranged on a Wednesday of non-Council meeting weeks. A maximum of 15 minutes will be allowed for the presentation. Councillors may address questions to the presenter following the presentation.

  • Presentations to Councillors will be open to the public and there will be advice on Council’s website as to any planned session. 

Presenters can send information via email, in writing or in the form of a video file, for distribution to Councillors.

Any Presentation material will be published on Council’s website.

Requests for Presentations to Council can be made by contacting the Executive Assistant via email execassist@begavalley.nsw.gov.au

 

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