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Community hall booking form

Looking for a space to hold classes, committee meetings, exhibitions, parties, community events and more, then hire a community hall.

Council provides a range of venues to help create a strong, cohesive and creative community. These include community halls.

We are proud of the role we play in assisting communities to continue to manage their community buildings and to retain them as a focal point for community life and celebrations.

Kindly note there is no smoking in any of Council's buildings.

To find out more information about these buildings, visit Community halls pages or complete our booking enquiry form below.

exercise classes • workshops • shows and concerts • celebrations • community groups • fundraising events • training • health & wellbeing

Hire Agreement Terms and Conditions of hire


Bega Valley Shire Council (BVSC) reserves the right to cancel any booking. If this action is taken, the Committee and Bega Valley Shire Council will not be liable for any loss or damage resulting from the cancellation.

The Kiah Hall is located within a designated traffic management zone and bushfire prone area. As such the facility is not to be attended or occupied on a declared Extreme or Catastrophic fire danger days. In the event of an Extreme or Catastrophic fire danger day all events will be cancelled, and full refund of bond &/or hall hire fee will apply. For further information please check the Rural Fire Service (RFS) website (https://www.rfs.nsw.gov.au/) for fire danger rating prior to booking and prior to attending event.

For Kiah Hall events with over 200 people attending, a Traffic Management plan is to be submitted and approved prior to use. Please contact your local Traffic management service to organise traffic management.

The Hirer will:

  1. only use the area/s negotiated at the time of booking the facility for the purpose and those times specified on the Booking Form
  2. maintain the facility in the condition it was in at the commencement of the term of hire, subject to usual wear and tear
  3. allow the BVSC and its employees and agents all reasonable access to the facility
  4. inform the Committee and BVSC immediately on the Hirer becoming aware of any breakage or damage to the facility or its fittings or fixtures and pay for any damage or loss suffered by BVSC that is caused by the Hirer, its invitees, agents or employees
  5. not attach in any way to walls, doors, glass, floors, furniture or fittings in or around the facility any nails, screws, adhesive tape, signs or other item without the prior consent of Bega Valley Shire Council
  6. not interfere with or alter any of the electrical installations, lighting, sound systems or other technical equipment owned by BVSC
  7. familiarise themself with the location of First Aid Kits, Emergency Exits, Fire Extinguishers and Emergency Phone Numbers at the site 
  8. familiarise themselves with the security procedure to be followed at the site
  9. use all equipment, resources and facilities in an appropriate manner. Any costs sustained by BVSC as a result of the misuse of the above will be passed on to the Hirer
  10. keep all keys and security alarm codes safeguarded and confidential
  11. follow all directions and conditions provided by the Committee and BVSC at the time of confirmation of the booking
  12. the Hirer must not sub-let any space within the facility
  13. the Hirer must be mindful of the impact of their activity on others using the facility and respect their space
  14. the Hirer must ensure the level of noise must not inconvenience any other tenants or users of the facility, nor surrounding businesses or residences

A bond may be charged for certain high-risk events at the booking officers discretion. Bond will be returned on satisfactory inspection of the venue post event. A part or no refund will apply if there is damage involved or excessive cleaning is required following the end of hire agreement.

At the end of the period of hire, the Hirer must:

  1. vacate the facility by the time specified
  2. ensure that lights, air conditioners and other appliances are turned off
  3. secure rooms and the facility as arranged
  4. leave the facility in a clean and tidy condition. Additional cleaning required over and above standard end-of-hire clean and tidy may be charged back to the hirer
  5. all goods, properties or materials brought in by the Hirer must be removed from the facility
  6. return all tables and chairs (to be stacked) to the rooms in which they were found
  7. remove all rubbish

BVSC is not responsible for the food handling practices of the Hirer. It is the responsibility of the Hirer to comply with all safe food handling regulations and acts.

Should the Hirer engage the services of a catering company, the catering company is responsible for complying with all safe food handling regulations and acts.

The kitchen area must be returned to the condition it was in at the commencement of the hire (including but not limited to) all dishes must be cleaned and put away and all rubbish must be disposed of in an appropriate manner.

Property not belonging to BVSC and located at the facility during the currency of the Hire Agreement shall be so located at the owner’s risk. The Committee and BVSC shall have no responsibility for its safety.

Property not belonging to BVSC may not be left at the facility outside of the term of the Hire Agreement other than with the express agreement with the Committee and or BVSC. In those cases, the property and/or goods are at the owner’s risk and the Committee and BVSC shall have no responsibility for its safety.

All enclosed Council facilities are strictly non-smoking venues and the Hirer shall undertake responsibility to enforce this prohibition.

All registered clubs, incorporated organisations or commercial enterprises hiring Council facilities must have public liability insurance with cover of $20 million. A Certificate of Currency for the required Public Liability Insurance must be provided to Council prior to the hire of the venue.

The Hirer shall indemnify BVSC against all actions, suits, claims, demands, proceedings, losses, damages, compensation, costs (including solicitor and client costs), charges and any expense whatsoever in respect of any personal injury caused or contributed to by the negligent act or omissions, breaches of contract or breaches of statutory duty of the Hirer, its servants, members, invitees or agents for damage to equipment or any other property of the BVSC or any other person or corporate body arising out of, or incidental to, the use of the property or facilities thereon by the Hirer and caused by the Hirer, its servants, members, invitees or agents.

The Hirer shall also indemnify and keep indemnified BVSC from and against all loss of or damage to the property of the BVSC real or personal including (but not limited to) the BVSC premises and including any fixtures, furnishings or goods of the BVSC herein caused by or arising out of the acts, neglects or defaults of the Hirer, its agents or contractors or which without any negligence or default would not have been sustained but for the agreement hereby granted.


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