How to formally propose a community project to Council.
The Community Project Proposal (CPP) Procedure provides information to volunteer and community groups on how they can formally propose projects to Council. The application and procedure ensure that all aspects of working on public land (council owned or managed) and delivering projects soundly are considered, for major and minor project proposals.
In considering proposals, particularly those that are larger or complex, staff and Councillors need to be able to understand:
The CPP procedure is a step in demonstrating Council support for works on Council managed/owned land. Formal Council endorsement demonstrates consideration by the applicant and Council of project aspects including planning, design and standards, accessibility, heritage, the environment, site management and safety, stakeholder and neighbour consultation, resourcing and asset management.
There is a wide range of projects that come to Council through the Community Project Proposal process. They can range from park furniture replacement to major infrastructure projects. Projects can be considered Minor or Major.
Minor Projects are proposals that are considered straight forward. They are of lower value, are directly related to repairs or renewals of existing assets or are directly related to planned works. For these types of minor projects, letters of ‘in principle’ support are often provided to applicants with General Manager approval to enable them to progress with grant funding applications. Approval is delegated to the relevant Director which helps groups to proceed with those straightforward proposals works in a timely manner, taking approximatey four - six weeks to process. Some examples include Tathra Skatepark repairs, Bermagui cricket nets upgrade, water bubblers at Pambula & Bega River, memorial seats, swimming pool covers and starting block renewals and goal post upgrades at various sportsgrounds.
Major Projects are projects that are complex, create new asset/s, will result in changed use or amenity, and/or will require resourcing and support from Council, and/or contain barriers for delivery such as planning requirements and approvals (REF, AHIPS, permits, native title and due diligence assessments). Some examples include Merimbula basketball/netball courts, Merimbula Lake Street Walk, Tathra Headland Walk, Evans Park amenity block (Kalaru) and Lawrence Park building upgrade.
|Major Projects||Minor projects|
|If the project is a new asset||Related to repairs of existing assets|
|Results in change of use or amenity||Related to renewals of existing assets|
|Require resourcing and support from Council||Directly related to planned works|
Includes barriers of delivery such as;
|Funding and resourcing by the applicant|
|Complex projects||Lower value cost projects|
At the Council meeting on 12 May 2021 Council resolved that Community project proposals are managed by:
What this means is Community Project Proposals received for major projects will be considered by Council annually in conjunction with development of Council’s annual operational plan. This enables Council to consider the resource requirements of proposed major projects in conjunction with other planned and programmed works.
Read Council’s Procedure Management of Public Reserves – Procedure 1.08.03 Community Project Proposal which can be viewed in Council’s: Policy and Procedure Register
Please contact the Sport and Recreation Officer on 6499 2283 for more information.